Optimization of employee warehouse with ASD Systems

A large number of companies realize that warehouse processes must be optimized. Receipt and storage of goods as well as order picking and issuing must be strategically organized to eliminate, for example, mistakes or shortages in stock, which threaten the collapse of the entire supply chain, delays and large financial losses. Investing in the right tools allows you to avoid all these problems, i.e. improve the efficiency of logistics processes. 

However, such process optimization activities usually start and end in only one place – in the main warehouse of products or articles. Internal warehouses, those for the needs of employees – e.g. with tools, health and safety products or auxiliary materials, are marginalized, but they also need optimization – otherwise they become the cause of numerous problems.

Problem – missing products, too quickly used tools, disappearing money!

Traditional distribution of products for employees is usually carried out by two models of warehouse logistics:

• Logistics, warehouse and supply employees are responsible for the maintenance and operation of the warehouse, as well as the distribution of products,
• the warehouse with products for employees is “open”, which means that employees themselves collect the equipment, materials or articles they need.

In both cases, at least a few problems arise!

• Out of stock. If a warehouse is not regularly inventoried and distribution records are not kept, errors will arise sooner or later. Part of the work cannot be done without appropriate materials, tools or protective measures, which leads to downtime at work.
• Mistakes in the records. Both auxiliary materials, as well as equipment, health and safety articles and protective measures generate considerable expenses, which, however, can be treated as costs of obtaining income. The condition is precise records that show their distribution. In the traditional “manual” form, colossal mistakes are the order of the day – man is not infallible.
• Financial losses. Although employees are responsible for the equipment and other necessary products entrusted to them, in practice this responsibility is highly debatable. Disappearing equipment, misappropriated materials, and misused products and articles are common problems. This causes not only numerous mistakes and often tragic consequences, but also exposes the company to losses.
• Unconscious ordering policy. Without precise distribution records and an attempt to regulate product downloads, large orders are usually carried out, which include a set of products needed in the warehouse. The warehouse space for employees is therefore large, which causes problems with its operation, and besides – it is completely unnecessary!

There is a problem, there is a solution – ASD Systems machines!

For years, we have been looking at internal problems of enterprises, we also cooperate with companies that provide outsourcing warehouse management services and deal with the optimization of warehouse processes. 

We have developed a solution that will simultaneously:

• reduce the needed storage space,
• inventory the warehouse in real time without human intervention,
• generate 50% savings on products for employees,
• almost eliminate the human factor from warehouse processes,
• facilitate corporate settlements, especially in the case of many departments or projects.

This solution is vending machines with an application – for the distribution of equipment and products among employees. They work well in the case of, among others tools, health and safety products and personal protective equipment, but also auxiliary materials or even office supplies. 

Operation of ASD Systems dispensing machines

A company employee receives a contactless card (or other identifying solution). He puts it to the reader, chooses the necessary product and picks it up. It can also immediately indicate the cost center to which the system is to assign its download.

ASD Systems machines also enable the direct return of accidentally picked articles, as well as assigning labels describing their condition to those already used and returned to the machine.

Management of ASD Systems dispensing machines

Even if the company has several such machines (e.g. at the entrances to halls or sectors), only one person is needed for management .

The manager has access to the IDS application (you need a device with internet), which offers a lot of possibilities (see below). The refilling of the machines is quick and easy – for example, thanks to scanning the drum, the employee knows exactly where to place the product. 

Automation with ASD Systems means 50% savings!

The vending machine, software and application are the optimization of warehouse processes!

• Access to products. Each employee may only be given access to the items they need to do their job.
• Download limit. Employees can also be assigned time limits for downloads for specific products – they will have to use them responsibly.
• Real-time control. Data on stock levels, the type of available products and the number of their downloads are available in the application, and the manager does not have to keep manual records and inventory.
• Facilitated settlements. Various reports can be generated in the application for all interested parties – e.g. controlling, finance and accounting departments. And thanks to setting up cost centers, settlements are no longer a problem.
• Access 24/7. Workers handle themselves, buyers are no longer needed on night shifts or on weekends. Release handling activities are kept to a minimum.

Together, this translates into up to 50% savings on employee supplies!

Everything that generates costs is under constant control. Result? Conscious purchasing policy, visible effects of warehouse work, more money on the company’s account, but also saving time and human work, which can be used differently, better.

Please contact our representative !