Vending machines for health care – practical use of dispensing machines

Although vending machines for hospitals or other medical facilities are mainly associated with the sale of beverages and snacks, at ASD Systems we propose a slightly different application of such machines – oriented to the needs of employees, people responsible for supplies, as well as facility managers. And, in addition, they bring significant savings!

What vending machines do we offer for the medical industry?

At ASD Systems, we create modern vending machines for internal distribution in various companies – from industrial plants to offices. Our devices are automatic warehouses that streamline procurement processes, and at the same time allow you to generate a lot of savings! With their help, it is possible to provide employees with the products and materials necessary for their work in an automated manner – that is, practically without the participation of people, e.g. responsible for supplies.

In medical facilities – hospitals, clinics, outpatient clinics – it is necessary to have access to personal protective equipment such as various types of masks, visors, gloves, disinfectants, and not dependent on random accidents . This type of products cannot be missing, and they must also be available “on the spot”. But their flow should be controlled – after all, they generate enormous costs!

That is why we propose to use our vending machines as such automated warehouses for medical personnel. How it’s working?

What products can vending machines for healthcare issue?

Vending machines for healthcare can distribute all those products that are needed by medical personnel, the flow of which is difficult to control and which, until now, had to be distributed traditionally – i.e. by employees hired for this purpose. These can be, for example, masks and helmets, gloves, disinfectants, etc. On such a machine we can also install a tank for hand disinfectants with a convenient dispenser , thanks to which the staff will be able to take care of their own and others’ hygiene and safety.

Instead of one or a few large and impractical warehouses, a team of employees needed for distribution and a high risk of recording errors (which may result in the lack of products needed for operation), we propose several small self-service machines – available 24 hours a day, 7 days a week!

How do vending machines work for the medical industry?

We place the necessary products in vending machines. The staff receives an identifying solution, e.g. proximity card or code. The machine identifies the employee on the basis of the card or PIN assigned to him and allows him to download the necessary products . The collector may also immediately indicate the place where the cost arose (e.g. a specific branch), which will facilitate later settlements.

Application for managing vending machines

All data about products and their downloads are available in the application of our proprietary IDS software. To manage a network of machines, even one person who has easy and quick access to inventory (which is provided in real time) is enough. It can also set alerts for minimum quantities, so you will be informed when and what products to replenish the vending machine.

Optimizing product distribution and easy billing

Our vending machines also allow specific employees to restrict access to articles – e.g. only those that are necessary at work . In addition, you can also set download limits (e.g. monthly) to reduce their consumption.

The IDS application also gives access to various useful reports and summaries, and thanks to the automatic sending of these data, all departments involved in the procurement process (e.g. controlling, finance, purchasing, OHS, accounting) receive error-free information that facilitates settlements.

What are the advantages of vending machines for clinics and medical facilities?

• 24h / 7 access. The machines provide 24/7 access to those articles that are essential for the work of medical personnel, without the necessity of the presence of people responsible for supplies (e.g. during a night shift). Employees serve themselves, and vending machines do not take holidays and sick leave!
• Less wear. As staff only have access to the items they need, the risk of unauthorized use of property is reduced. Thanks to the download limits, products are used consciously and for a specified period of time. This can save you up to 50%!
• Flow control. The person managing the vending machines knows by whom and how the articles are used. The supply flow can control, but also optimize – set standards or guidelines that will allow for a more conscious, sustainable and economic procurement policy.
• Saving. Money, time and work! Procurement is automated and most of the activities (e.g. records) take place without the participation of employees. It means no need to employ a sufficient number of people for procurement, but also lower consumption of products and reduction of the risk of shortages!
• Error-free records. In the IDS application, all data on the number of downloads and employees is available, and it also gives constant access to inventory in real time. The machine is right, there is no need to count the products or write down their distribution manually.
• Easy billing. Access to the application is possible via an internet-enabled device. All important quantitative and qualitative data are visible in the system, and the person managing the network of vending machines can generate useful reports and send them on. Due to the definition of cost centers, settlements are quick and error-free! Data may be transferred on the basis of automatic sending.

Nowadays, various processes are subject to automation. The goal is one: to make work easier and more effective! Employee supply is an underestimated area, and meanwhile it generates high costs, not only in industrial plants, but also in medical facilities. With ASD Systems you can solve this problem quickly. Please contact us and we will talk about the details!

FAQ:

What items can vending machines issue in medical facilities?

Medical equipment, health and safety accessories, protective equipment (masks, helmets, gloves) or preparations for disinfection – vending machines can give out all the items that are needed by medical staff on a daily basis.

How do vending machines for healthcare from ASD Systems work?

Various products for staff can be placed in the vending machines. All that is needed is an identification solution (e.g. proximity card) so that the employee can pick up the necessary articles on his own. Data is recorded, which allows you to control this process. You can also “assign” employees access to specific products only and set time limits for downloads. The vending machine application provides all the information needed for billing and order policy implementation.

What are the benefits of vending machines for the medical industry?

First of all, they simplify the procurement process and allow you to control the flow of products. Thanks to functions such as restricting access to articles and granting download limits, you can reduce the consumption of supplies by up to 50%!